The Mission of the Friends of the
Littlestown Library is to aid and advocate for the Littlestown
Library by promoting community,
providing assistance, and acquiring resources in an effort to nurture
intellectual and cultural excellence.
|To promote community
* Friends will represent
the library at local events.
* Friends will represent the library to community organizations.
* Friends will represent the library to the local schools.
* Friends will promote library use.
* Friends will promote social networking for library patrons.
* Friends will promote library events.
* Friends will grow in membership.
To provide aid
* Friends will volunteer to help the library
* Friends will assist with library programs and events.
* Friends will become resources in their areas of expertise.
* Friends will participate in projects to expand the library holdings.
* Friends will be available.
To acquire resources
* Friends will give financial support
to the library through its membership.
* Friends will organize fundraising and friend raising events.
* Friends will advocate for philanthropic and individual donations.
* Friends will advocate for grants and government funding.
* Friends will cooperate with the Littlestown Borough and the Adams
County Library in re sourcing of the library.
* Friends will provide leadership in the acquisition of permanent and
suitable facilities for the library.
Officers for 2013
Treasurer - Marcia Wilson, Vice-president - Kathy Vogel
President - Sharon Lentzner, Secretary - Marilyn Heilig
Excutive Board for 2013
Dave Lentzner, Janice Oaster, Marcia Wilson, Kathy Vogel, Sharon
Marilyn Heilig, Shirley Fleming
(Fundraising/Publicy - Dave Zentzner, Membership - Janice Oaster,
Secretary - Shirley Fleming)
Click here for proposed
By-Law changes to be voted on at our 2013 Novemer meeting.
By-Laws of the Friends of the Littlestown Library
were approved at the June 3, 2009 meeting.
FRIENDS OF THE LITTLESTOWN LIBRARY
ARTICLE I - Name
The name of this organization, hereafter referred to simply
as "Friends", shall be Friends of the Littlestown
ARTICLE II - Purpose
The purpose of this organization shall be:
|• to maintain an association of people interested
in the Littlestown Library and its activities;
• to organize fund raising projects to provide funds for the Littlestown
• to stimulate gifts, endowments and bequests to the Littlestown Library;
• to support state library and friends of the library organizations in
achieving improved library services throughout Pennsylvania;
• to be an affiliate organization of Pennsylvania Citizens for Better Libraries.
This corporation is organized and operated exclusively for
charitable purposes within the meaning of section 501(c)(3)
of the Internal Revenue Code.
No part of the net earnings of the organization shall inure to the benefit
of, or be distributable to its members, trustees, officers or other private
persons. No substantial part of the activities of the organization shall be
the carrying on of propaganda, or otherwise attempting to influence legislation,
and the organization shall not participate in or intervene in (including the
publishing or distribution of statements) any political campaign on behalf
of any candidate for public office.
Notwithstanding any other provision of these Articles, the
corporation shall not carry on any other activities not permitted
to be carried on (a) by a corporation exempt from Federal
income tax under section 501(c)(3) of the Internal Revenue
Code of 1986 (or the corresponding provision of any future
United States Internal Revenue Law) or (b) by a corporation
contributions to which are deductible under section 170(c)(2)
of the Internal Revenue Code of 1986 (or the corresponding
provision of any future United States Internal Revenue Law).
Upon winding up and dissolution of this corporation, after
paying or adequately providing for the debts and obligations
of the corporation, the remaining assets shall be distributed
to a non-profit fund, foundation, or corporation which is
organized and operated exclusively for charitable, educational,
religious, and/or scientific purposes and which has established
its tax exempt status under section 501(c)(3) of the Internal
ARTICLE III - Membership
Membership in the Friends shall be open to all individuals
in sympathy with its purposes and to representatives of organizations
and clubs that support its goals. Annual dues shall be recommended
by the Executive Committee and approved by the membership
at the annual meeting.
The Fiscal Year shall be the calendar year.
ARTICLE IV – Officers, their Election and Duties
The Ad Hoc committee to organize the Friends will elect interim officers
to serve until the first annual meeting, at which time officers will
be elected by the membership.
A. The officers shall be a president, vice-president, secretary, and
treasurer. They shall be elected for two year terms at the annual meeting
in the odd calendar year.
B. A nominating committee of at least three members shall be appointed
by the president with the approval of the Executive Committee at least
two months prior to the annual meeting in the odd calendar year. The
Nominating Committee will present at least one candidate for each office.
C. An announcement of elections including the nominations presented
by the nominating committee shall be submitted in writing to the membership
with the invitation to the annual meeting in the odd calendar year. Nominations
will be accepted from the floor at the meeting, provided the nominees
have consented to serve if elected.
E. In the event that there is but one nominee for each office, the secretary
may cast the nominated slate to be the elected slate. The officers shall
be elected by a majority vote of those present at the meeting.
F. Vacancies in any office shall be filled by the Executive Committee
for the period of time until the next annual meeting, at which time election
will be held to complete the unexpired term or for the next two-year
term of office. To fill an unexpired term, the previous Nominating Committee
will be reactivated to present at least one candidate.
A. President - Shall preside at all meetings, appoint all standing and
special committees (with the approval of the Executive Committee), and
serve as an ex-officio member of all committees except the nominating
B. Vice-President - Shall assist the president, perform the duties of
the president in the absence of the president, serve as program chairperson
for the annual meeting, and serve as liaison to the Adams County Library
C. Secretary - Shall keep minutes of the proceedings of all meetings,
including attendance, maintain the membership list and notify members
of meetings, be the custodian of records, and conduct the correspondence
of the organization.
D. Treasurer - Shall receive all funds and deposit all moneys in accounts
approved by the Executive Committee, keep financial records, make reports
to each meeting of the Executive Committee and the annual meeting, and
prepare the annual report for review and submission to the Pennsylvania
Citizens for Better Libraries.
ARTICLE V – Executive Committee
The xecutive Committee shall consist of the elected officers and the
chairpersons of the standing committees. The immediate past president,
the Littlestown Borough Manager, the Director of the Adams County Library
System, and the Library Director shall be non-voting members. The Executive
Committee shall have the authority to transact all business arising between
annual meetings of the organization.
The standing committees shall be Fundraising, Membership, and Communications.
Special committees shall include Auditing, Nominating and any others approved
by the Executive Committee. The chairpersons of such committees shall attend
meetings of the Executive Committee as appropriate.
ARTICLE VI – Meetings
A. The annual Membership Meeting shall be held in November.
B. A quorum shall consist of those members present.
C. Special meetings may be called by the president or at the request
of five members; written notice of a special meeting must be given at
least two weeks prior to the meeting date.
A. The Executive Committee shall meet before each Annual Meeting and
at other times by call of the president after notification of all Executive
Committee members. Special meetings may be called at the request of three
members of the Executive Committee, with written notice given to all
Committee members at least two weeks in advance of the meeting date.
B. A quorum shall consist of a majority of the membership of the Executive
C. A majority vote of the quorum is sufficient to conduct the business
of the Committee.
ARTICLE VII – Funds and Liability
All income of the Friends, excluding operating expenses, shall be used
for the benefit of the library. Funds may be disbursed by the Treasurer
upon authorization of the President between meetings of the Executive
Committee for amounts up to $250.00. Amounts in excess of $250.00 must
be approved by two-thirds of the Executive Committee. Neither the officers
nor the Executive Committee shall have authority to borrow money or incur
indebtedness or liability in the name of or on behalf of the Friends
unless approved by a two-thirds vote of the members at an annual or special
No personal liability shall attach to any member of this organization
in connection with any of its undertakings. The organization’s
liabilities shall be limited to its common funds and assets unless approved
as described in Section 1 above.
ARTICLE VIII – Amendments
By-laws may be amended by a two-thirds vote of those present and voting
at the Annual Membership Meeting of the Friends, provided that notice of
the proposed amendments shall be given to all members at least two weeks
prior to the meeting.
ARTICLE VIII - Parliamentary Authority
The rules contained in the current edition of Robert’s Rules
of Order Newly Revised shall govern the Friends in all cases to which
they are applicable and in which they are not inconsistent with these
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